SUMMARY: Performs a wide range of accounting and administrative duties to support the accounting department. This is an entry level position, will be trained. Will be required to work on site, no remote work.
DUTIES AND RESPONSIBILITIES:
- Verifies information and maintains accounts receivable reports including but not
limited to monthly sales, open invoices, and aging reports.
- Ensures timely and accurate processing of accounts payable; receives, verifies,
and posts accounts payable invoices into accounting system.
- Interacts with vendors and department managers when processing a resolution
of account discrepancies.
- Receives and reviews purchase orders, check requests, and/or other related
documentation for completeness and compliance with financial policies,
procedures, and contractual requirements.
- Receives credit card receipts and reconciles against corporate credit cards on a
monthly basis.
- Follows up on account statements and other discrepancies regarding payment of
accounts; serves as liaison between departments and vendors in the resolution of
administrative problems and inquiries.
- Reviews, audits, and processes employee expense reimbursements; verifies
accuracy of expenses and adherence to company policies.
- Maintains accounting department files and records.
- Enters information into accounting data entry system.
- Assists with month-end close and runs monthly reports as required.
- Answers, screens, and directs incoming telephone calls.
- Sorts and distributes internal and external mail.
- Performs general clerical duties including but not limited to filing, photocopying,
faxing, typing, and mailing.
- Assists with special accounting projects as needed.
- Performs other related duties as assigned by management.
QUALIFICATIONS:
- Some accounting experience preferred but not required
- Accurately keystroke a minimum of 50 wpm.
- 10-key by touch.
- Demonstrated ability to calculate figures and amounts.
- Acute attention to detail.
- Strong organizational skills.
- Commitment to excellence and high standards.
- Excellent written and verbal communication skills.
- Ability to understand and follow written and verbal instructions.
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
